Are you looking for a way to get rid of duplicate emails in your Outlook PST file? If you answered yes, you’ve come to the perfect place to get answers to your questions. In this blog, we’ll go through some of the most effective methods for removing duplicated emails from Outlook PST files.
Because Microsoft Outlook is the most popular and secure email software, a great number of people use it on a daily basis. And, as a result of their daily activities, people are constantly creating trash data files such as duplicate emails, calendar entries, contacts, and so on.
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Furthermore, duplicate files in PST have a variety of effects, including slowed system performance, Outlook software stopping or logging, and storage concerns. There is also a considerable risk of PST file corruption owing to the oversizing of the PST file. As a result, removing duplicates from the PST file is critical. But first, let’s look at the causes of duplicates in Outlook PST files.
Reason Why User Need to Remove Duplicate Emails in Outlook PST File
As we discussed above, you can face multiple problems or errors due to duplicate PST files. Therefore, in this section, we are going to discuss what are the reasons behind generating duplicate files in the Outlook program and why it is important to remove duplicates from PST files?
- Receiving the same spam emails in Outlook from several firms, some of which send the same newsletter or emails repeatedly, resulting in a duplicate inbox.
- When a user selects the option to leave a message on the server, Outlook creates several duplicates of the same email.
- Outlook emails are continuously synchronized with several replicas of the same email.
- Duplicate emails are also created in the Outlook PST file by third-party antivirus software.
Manually removing duplicate emails from an Outlook PST file is the best option.
There are multiple manual methods to remove duplicate emails from the Outlook PST file. We briefly explained below every method, you can go for any of the methods as per your requirement.
Method 1# Delete Duplicate Email by Using Import/Export Wizard
Using the Import/Export tool, users can delete duplicates from the Outlook PST file.
- To begin, open Outlook and select File >> Open & Export >> Import/Export Option from the File menu.
- Next, from the import/export wizard, select Import from another program of a file >> next.
- Now, select the.pst file with the browse button and select the Do not import duplicate option >> Next.
- After you’ve made all of your changes, click the Finish button.
Method 2: Remove Duplicates from PST File Via Clean Up Tool
- First, start Outlook.
- Then click on the cleanup tool on the ribbon bar to expand it.
- When you expand it, three options will be displayed and that is clean up the conversation, clean.
- Up folder, and ocean up folders and subfolders.
- Now, choose the clean-up folder & Subfolders option.
- Now, a dialog box will pop up, asking whether to proceed with cleaning up or cancel? Simply click on the cleanup folder option.
- To access the deleted items folder, select the setting option.
- An Outlook options window will open after you click on settings.
- Select the items to be erased and then click the OK button.
- After all the settings, click on the clean folder option to remove duplicates from PST files in Outlook.
Limitations of Removing Duplicate PST Files from Outlook by Using Manual Solution
All of the preceding manual approaches are only useful when the mailbox data is small in size. But, if you have a large amount of mailbox data in Outlook, then you might face some drawbacks like being unable to identify the exact number of duplicate files in the mailbox of Outlook.
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It starts generating error messages while using the cleanup tool, such as no messages being cleaned up. Only messages that satisfy the clean upsetting will be removed to the trash folder. As a result, manually eliminating duplicates from Outlook is not a viable alternative.
Professional Solution to Remove Duplicate Email in Outlook PST File
In the above section we discussed, there are some errors that can be caused while using the manual method. So, if you are looking for an easy and proficient solution to remove duplicate emails in Outlook PST file, then you can go for the automated solution. SysTools provides Duplicate Remover Wizard is one such modern application that can easily remove all duplicates from a PST file.
Users can use this software to eliminate duplicates from many Outlook PST/OST/BAK files at the same time. As well as a create report containing all details of duplicate items after cleaning up duplicate files from Outlook.
Conclusion
In this technical write-up, we have discussed the various solutions to remove duplicate emails in Outlook PST file. We compare manual and automated procedures for accurate solutions. We found out the manual method contains some drawbacks which are mentioned above, but the automated method overcomes all the procedures of the manual solution. So, we recommend you go with the automated solution for a hassle-free way to delete duplicate emails in the Outlook PST file.
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